Ph.D Program Sequence

A guide for current graduate students enrolled in the Psychological Sciences Ph.D programs. These are departmental and graduate school requirements in order to complete the PhD programs. This guideline should be used as a suggested sequence in which graduate students should be completing their milestones. A requirement for the department and programs is that MS and Ph.D coursework must be completed and submitted. If you have an external Masters degree please consult with your advisors and Program Head before proceeding with these guidelines.

Masters

Step 1: Advisory Committee

The student’s Advisory Committee shall include at least three members, namely: The Major Advisor and an Associate Advisor who represents the graduate student’s area of Concentration. As well as another Associate Advisor, not in the student’s program.

If you change your Major Advisor fill out the Change in Major Advisor form. If you change your associate advisor fill out the Request for Change in the Plan of Study form. Either form must be submitted to the Registrar's Office and a copy to the Psych Graduate Program Coordinator.

Note: One of the associate advisors can be from another program in the Department or, with proper qualifications, may be from another department in the University or from outside the University. Must have a minimum of three advisors that qualify these requirements.

Step 2: Plan of Study

Recommended to complete by 3rd semester in the program.

The Graduate School requires that a MS Plan of Study, signed by all members of the MS Advisory Committee, be submitted to the Registrar's Office and a copy to the Psych Graduate Program Coordinator by the end of the fourth week of the student’s final semester before degree completion. The Plan of Study lists 30 credits which include, 9 credits of GRAD 5950 (recommended to enroll in 3 credits for semesters 1-3) and 21 credits of coursework.

If changes are made to the Plan of Study after submission fill out Request for Changes in Plan of Study form and submit to Registrar's Office.

Note: Please contact your Program Head for guidelines on the specific courses that need to be taken. Once you complete 9 credits of required GRAD 5950, you may start to enroll in GRAD 6950.

Step 3: Final Exam/Oral Defense

Meet with your advisory committee to establish the details for your MS oral defense as well as to schedule a room in Bousfield Building.

Email the Psych Graduate Program Coordinator TWO weeks in advance of your oral defense date with the date, time, location, room number, advisor name, and working copy of your thesis.

Submit Final paperwork to the Registrar's Office no later than 2 weeks before end of term – check the published deadline on the Academic Calendar:

Plan A (Thesis):

  • Finalized and formatted thesis submitted in Submittable (see Thesis Information for details). Effective May 9, 2016, a printed copy of the thesis is no longer required to be submitted.
  • Approval page (this webform accounts for both the final exam and overall approval of the thesis)

You should also review your plan of study to ensure that all courses listed on your plan of study accurately correspond to your transcript. If they do not, you will be required to submit a Request for Changes in Plan of Study.pdf form to the Office of the Registrar.

Step 4: Submitting the Final Thesis

Before you submit your thesis to the Registrar's Office make sure your thesis is appropriately formatted. See the Graduate School website for properly formatted thesis examples. The Graduate School gives some specifications on the required formatting.

  • Submit your thesis through Submittable. Follow the instructions found in the Submittable help file. Your electronically submitted thesis will be reviewed by the Office of the Registrar administrator for format compliance and you will receive notification if any revisions need to be made.
  • Accepted theses may be posted immediately as submitted, unless the submitting author requests otherwise. No revisions are permitted once accepted by the Office of the Registrar Administrator.
  • We recommend that you use your full legal name on the title page and on the approval page.
  • A printed copy of your thesis is no longer required to be submitted. 
  • Submit your Thesis Approval to the Office of the Registrar.

Step 5: Apply for Graduation

Recommended at the end of your third year (6th semester).

Students who are candidates for graduation must apply to graduate through the Student Administration System. Apply to graduate by the fourth week of your final semester for each degree you are completing (or the spring semester for summer graduates). You can apply to graduate once registration for your last semester opens up. The Degree Audit section of the Office of the Registrar will then determine whether all degree requirements will be satisfied by the end of your final semester.

For more information about using the system to apply for graduation, see Apply for Graduation.

Note: This can also grant you to participate in the Spring commencement ceremonies.

Doctoral

Step 1: Advisory Committee

The student’s Advisory Committee shall include at least three members, namely: The Major Advisor and an Associate Advisor who represents the graduate student’s area of Concentration. As well as another Associate Advisor, not in the student’s program.

If you change your Major Advisor fill out the Change in Major Advisor form. If you change your associate advisor fill out the Request for Change in the Plan of Study form. Either form must be submitted to the Registrar's Office and a copy to the Psych Graduate Program Coordinator.

Note: One of the associate advisors can be from another program in the Department or, with proper qualifications, may be from another department in the University or from outside the University. Must have a minimum of three advisors that qualify these requirements.

The PhD committee can be the same as your MS committee, but it does not have to be.

Step 2: Plan of Study

Recommended to complete by third semester of your PhD coursework.

The Registrar's Office requires that a PhD Plan of Study, signed by all members of the PhD Advisory Committee, be submitted to the Registrar's Office no later than the completion of 18 credits and submit a copy to the Psych Graduate Program Coordinator. The Plan of Study lists 30 credits which include, minimum of 15 credits of GRAD 6950 (recommended to enroll in 3 credits for semesters 4-8), minimum of 15 credits of coursework, which include related area courses and breadth courses.

Before you submit the Plan of Study to the Registrar's Office it must be signed and approved by the Associate Head of Graduate Studies, please include breadth courses (distinguish with * and complete the Departmental Breadth of Studies Form), instructor names for breadth courses, any waivers for STAT or breadth courses.

If changes are made to the Plan of Study after submission fill out Request for Changes in Plan of Study form and submit to Registrar's Office.

Note: Please contact your Program Head for guidelines on the specific courses that need to be taken. You cannot include courses that are listed on your Master's Plan of Study.

Step 3: General Exam

Once the General Exam is completed, submit the Report on the General Examination for the Doctoral Degree to the Registrar's Office and a copy to the Psych Graduate Program Coordinator.

After the General Exam has been approved by The Graduate School, please inform the Administrative Manager, Carol Valone (carol.valone@uconn.edu). In order for a pay increase Carol must be informed by the graduate student.

Note: This is an approximate time of when you should take the General Exam, however some students will take it during their semesters when completing the Master's degree. Also, check with your advisor or Program Head on when this should be completed.

Step 4: Dissertation Proposal

Complete and submit the Departmental Dissertation Proposal Form form to the Psychology Graduate Program Coordinator only. Select two Dissertation Proposal Reviewers outside of your Advisory Committee. Note: The Proposal reviewers must be two faculty members outside of your advisory committee. The Department requires at least one Reviewer be a member of the UConn Graduate Faculty; the Graduate School encourages the use of at least one Reviewer from outside the University. Individual Divisional programs may have policies in addition to those listed here; please check with your Advisor/Division Head for details of the Proposal procedures in your program.

 

Complete the Dissertation Proposal for the Doctoral Degree form. Once the Proposal meeting has been held, the Proposal has been reviewed and approved by the Reviewers, and signatures of the Advisory Committee, Program Head, and two Reviewers have been obtained, the Dissertation Proposal for the Doctoral Degree and the Report of Meeting to Approve a Proposed Dissertation forms plus a copy of the Proposal document and IRB approval, must be submitted to the Associate Head for Graduate Studies for final Departmental approval and signature. After receiving final approval by the Associate Head for Graduate Studies, submit the original form to the Registrar's Office and submit a copy to the Psychology Graduate Program Coordinator.

 

Step 5: Preparing for Final Exam/Oral Defense

When applicable, talk with your advisory committee about scheduling your Final Exam/Oral Defense for your Dissertation. Once the details are decided on, book a room for your defense and announce your oral defense in the University Events Calendar at least two weeks before the date of your defense as well as cross-list the event in the Psychology Department calendar. This must be done at least TWO weeks before your defense date. To book a room and submit an event for the Doctoral Dissertation defense.

Once the event is submitted, email the Psychology Graduate Program Coordinator, TWO weeks in advanced of your oral defense date with the date, time, location, room number, advisor name, title of dissertation, and working copy of dissertation.

ONE week in advance of the defense, complete and submit the Departmental Dissertation Defense Signature form to the Psychology Graduate Program Coordinator only. This form indicates your dissertation examiners and solidifies that all members involved will be present at the PhD defense.

Note: The examiners of your oral defense CAN be the same individuals who were your reviewers on your dissertation proposal, they CAN also be entirely two different people. Essentially, the two examiners can be any faculty member that is not in your advisory committee.

Step 6: Final Exam/Oral Defense

Submit the required final paperwork by the published deadline on the Academic Calendar. After you successfully complete your defense, your committee may require further revisions of your dissertation. Once you have completed all necessary revisions and have final approval, you are ready to prepare the final copy of your dissertation for submission (see Dissertation Information section for details).

*Note about the webform: It is routed to your committee after the dissertation defense for their approvals and includes a required dissertation defense date field which replaces the previously required Final Exam Report. After the final committee member has approved the page it will be routed to Jenn Horan in Degree Audit. You do not need to submit an approval page document or email with approvals. 

Step 7: Submitting the Final Dissertation

Before submitting your dissertation to the Registrar's Office, check that all requirements for formatting have been completed. Detailed information regarding format guidelines can be accessed on the Graduate school's Doctoral Dissertation Preparation web page. Use this properly formatted dissertation sample for guidance.

After you successfully complete your defense, your committee may require further revisions of your dissertation. Once you have completed all necessary revisions and have final approval, you are ready to prepare the final copy of your dissertation for submission.

  • Submit ONE electronic copy of your dissertation to Submittable. Follow the instructions found in the Submittable help file.
  • Effective May 9, 2016, a printed copy of the dissertation is no longer required to be submitted.
  • To ensure efficient degree auditing of student records at graduation time, please be sure you have already submitted a Doctoral Plan of Study, a Report on the General Examination for the Doctoral Degree, and a Dissertation Proposal for the Doctoral Degree to the Office of the Registrar. Review your transcript and make sure grades are posted for all courses listed on your plan of study including dissertation research credits. Any discrepancies cause delays in graduation.
  • Your electronically submitted dissertation will be reviewed by the Office of the Registrar administrator for format compliance and you will receive notification if any revisions need to be made. Once the dissertation is approved by the Office of the Registrar administrator, your dissertation will be posted to Submittable and will be publicly viewable on the web according to the embargo period you selected. You will receive notification via email of the posting. You will not be able to make changes or revisions to your dissertation submission after it has been approved and published in the Doctoral Dissertation Collection of UConn’s Submittable.

Note: If you are a Clinical student and have defended prior to going on internship do not submit your 'Dissertation Submission Checklist' form or your final dissertation until the year you will be conferring your degree.

Step 8: Apply for Graduation

Students who are candidates for graduation must apply to graduate through the Student Administration System. Apply to graduate by the fourth week of your final semester for each degree you are completing (or the spring semester for summer graduates). You can apply to graduate once registration for your last semester opens up. The Degree Audit section of the Office of the Registrar will then determine whether all degree requirements will be satisfied by the end of your final semester.

For more information about using the system to apply for graduation, see Apply for Graduation.

Note: This can also grant you to participate in the Spring commencement ceremonies.

What’s my completion date?

The completion date signifies the point at which a student has been separated from active status at the University. For Spring and Fall semester graduates, the University conferral date will also represent the completion date, provided all degree requirements are completed by necessary deadlines. Graduates completing during the summer will have a completion date determined by the submission of their final approved paperwork and/or completion of their enrollment. As students are no longer eligible to work as graduate assistants after their completion date, students should coordinate the end date of any summer employment with the submission of their final paperwork.

For students completing prior to the end of the Fall or Spring semester an alternate completion date can be requested upon submission of all final paperwork and completion of your academic engagement. Students should typically only request an alternate completion date if enrolled solely in research credits or independent study credits for the semester. Please note, if enrolled in a class that will not have completed and had a grade posted prior to the requested completion date, then an alternate completion date may not be possible. An Alternate Completion Date Request form must be submitted to the Graduate School for approval for International students or those with Graduate Assistantships.

Final paperwork approved and submitted past the posted deadline, but prior to 10th day of the Fall or Spring semester, requires no additional enrollment by a student. Students who choose to self-enroll but submit final documents for graduation prior to the 10th day are still responsible for any tuition/fees incurred.  Submission after the 10th day of Fall or Spring semester will require enrollment for that semester.

Disclaimer

Please check with your advisor or Program Head for program requirements as well. This sequence is only referencing The Graduate School and Psychological Sciences Departmental requirements. For any further questions or for more information please reference the Psychology Graduate Student Handbook.